Equivalent annual cost

In finance, the equivalent annual cost (EAC) is the cost per year of owning and operating an asset over its entire lifespan. It is calculated by dividing the NPV of a project by the "present value of annuity factor":

${\displaystyle EAC={\frac {NPV}{A_{t,r}}}}$, where ${\displaystyle {A_{t,r}}={\frac {1-{\frac {1}{(1+r)^{t}}}}{r}}}$

where r is the annual interest rate and

t is the number of years.

Alternatively, EAC can be obtained by multiplying the NPV of the project by the "loan repayment factor".

EAC is often used as a decision making tool in capital budgeting when comparing investment projects of unequal lifespans. However, the projects being compared must have equal risk: otherwise, EAC must not be used.^[1]

The technique was first discussed in 1923 in engineering literature,^[2] and, as a consequence, EAC appears to be a favoured technique employed by engineers, while accountants tend to prefer net present value (NPV) analysis.^[3] Such preference has been described as being a matter of professional education, as opposed to an assessment of the actual merits of either method.^[4] In the latter group, however, the Society of Management Accountants of Canada endorses EAC, having discussed it as early as 1959 in a published monograph^[5] (which was a year before the first mention of NPV in accounting textbooks).^[6]

Application

EAC can be used in the following scenarios:

1. Assessing alternative projects of unequal lives (where only the costs are relevant) in order to address any built-in bias favouring the longer-term investment.^[7]
2. Determining the optimum economic life of an asset, through charting the change in EAC that may occur due to the fluctuation of operating costs and salvage values over time.^[8]
3. Assessing whether leasing an asset would be more economical than purchasing it.^[9]
4. Assessing whether increased maintenance costs will economically change the useful life of an asset.^[10]
5. Calculating how much should be invested in an asset in order to achieve a desired result (i.e., purchasing a storage tank with a 20-year life, as opposed to one with a 5-year life, in order to achieve a similar EAC).^[11]
6. Comparing to estimated annual cost savings, in order to determine whether it makes economic sense to invest.^[12]
7. Estimating the cost savings required to justify the purchase of new equipment.^[13]
8. Determining the cost of continuing with existing equipment.^[14]
9. Where an asset undergoes a major overhaul, and the cost is not fully reflected in salvage values, to calculate the optimum life (i.e., lowest EAC) of holding on to the asset.^[15]

A practical example

A manager must decide on which machine to purchase, where the cost of capital is 5%:^[16]

Option	Machine A	Machine B
Investment cost	$50,000	$150,000
Expected lifetime	3 years	8 years
Annual maintenance cost	$13,000	$7,500
Equivalent annual cost	${\displaystyle {\frac {\$50,000}{A_{3,5}}}+\$13,000=\$31,360}$	${\displaystyle {\frac {\$150,000}{A_{8,5}}}+\$7,500=\$30,708}$

The conclusion is to invest in machine B since it has a lower EAC.

Canadian context with capital cost allowance

Such analysis can also be carried out on an after-tax basis, and extensive work has been undertaken in Canada for investment appraisal of assets subject to its capital cost allowance regime for computing depreciation for income tax purposes. It is subject to a three-part calculation:^[17]

1. Determination of the after-tax NPV of the investment
2. Calculation of the after-tax NPV of the operating cost stream
3. Applying a sinking fund amortization factor to the after-tax amount of any salvage value.

In mathematical notation, for assets subject to the general half-year rule of CCA calculation, this is expressed as:

${\displaystyle EAC={\frac {I\left[1-\left({\frac {td}{i+d}}\right)\left({\frac {1+{\frac {1}{2}}i}{1+i}}\right)\right]}{A_{n,i}}}+{\frac {1}{A_{n,i}}}\sum _{n=0}^{N}{\frac {{R_{n}}\left(1-t\right)}{(1+i)^{n}}}-{\frac {S\left[1-\left({\frac {td}{i+d}}\right)\left({\frac {1+{\frac {1}{2}}i}{1+i}}\right)\right]}{F_{n,i}}}}$

where:

A = Capital recovery (amortization) factor

F = Sinking fund amortization factor

I = Investment

S = Estimated salvage value

${\displaystyle {R_{n}}}$ = Operating expense stream

d = CCA rate per year for tax purposes

t = rate of taxation

n = number of years

i = cost of capital, rate of interest, or minimum rate of return (whichever is most relevant)

Further reading

• Edge, C. Geoffrey; Irvine, V. Bruce (1981). A Practical Approach to the Appraisal of Capital Expenditures (2nd ed.). Hamilton: Society of Management Accountants of Canada. ISBN 0-920212-29-8.
• Copeland, Thomas E.; Weston, J. Fred (1988). Financial Theory and Corporate Policy (3rd ed.). Reading: Addison-Wesley. ISBN 0-201-10648-5.
• Jones, Thomas W.; Smith, J. David (1982). "An Historical Perspective of Net Present Value and Equivalent Annual Cost". The Accounting Historians Journal. Academy of Accounting Historians. 9 (1): 103–110.
• Kauffmann, Paul; Howard, Ed; Yao, Jason; Harbinson, Drew; Brooks, Newell; Williams, Richard; Gurganus, Christine (2012). "Criteria for Fleet Management: Identification of Optimal Disposal Points using Equivalent Uniform Annual Cost" (PDF). Transportation Research Record. Transportation Research Board. 2292: 171–178. doi:10.3141/2292-20. ISSN 0361-1981.

See also

• Capital budgeting
• Depreciation
• Net present value

References

1. Copeland & Weston 1988, p. 51.
2. Fish, John Charles Lounsbury (1923). Engineering Economics (2nd ed.). New York: McGraw-Hill. ASIN B001CZKN9K., and expanded upon in Grant, Eugene L. (1930). Principles of Engineering Economy. New York: Ronald Press.
3. Jones & Smith 1982, p. 103.
4. Jones & Smith 1982, p. 108.
5. Edge, C. Geoffrey (1959). The appraisal of capital expenditures. Hamilton: Society of Industrial Accountants of Canada. OL 16634923M.
6. Jones & Smith 1982, p. 106.
7. Edge & Irvine 1981, pp. 74–78.
8. Edge & Irvine 1981, pp. 78–80.
9. "Leasing vs. Buying Farm Machinery" (PDF). Department of Agricultural Economics, Kansas State University.
10. Edge & Irvine 1981, pp. 88–89.
11. Edge & Irvine 1981, pp. 90–91.
12. Edge & Irvine 1981, p. 94.
13. Edge & Irvine 1981, p. 96.
14. Edge & Irvine 1981, p. 97.
15. Edge & Irvine 1981, pp. 98–99.
16. demonstrated at "Equivalent Annual Cost". formularium.org.
17. Edge & Irvine 1981, pp. 74–102.