Bed management

Outline of bed management cycle^[1]

Bed management is the allocation and provision of beds, especially in a hospital where beds in specialist wards are a scarce resource.^[2] The "bed" in this context represents not simply a place for the patient to sleep, but the services that go with being cared for by the medical facility: admission processing, physician time, nursing care, necessary diagnostic work, appropriate treatment, and so forth.

In the UK, acute hospital bed management is usually performed by a dedicated team and may form part of a larger process of patient flow management.

Importance

Because hospital beds are economically scarce resources, there is naturally pressure to ensure high occupancy rates and therefore a minimal buffer of empty beds. However, because the volume of emergency admissions is unpredictable, hospitals with average occupancy levels above 85 per cent "can expect to have regular bed shortages and periodic bed crises."^[3][4]

Shortage of beds can result in cancellations of admissions for planned (elective) surgery, admission to inappropriate wards (medical vs. surgical, male vs. female etc.), delay admitting emergency patients,^[5] and transfers of existing inpatients between wards, which "will add a day to a patient’s length of stay".^[1]

These can be politically sensitive issues in publicly funded healthcare systems. In the UK there has been concern over inaccurate and sometimes fraudulently manipulated waiting list statistics,^[6] and claims that "the current A&E target is simply not achievable without the employment of dubious management tactics."^[7] In 2013 two Stafford Hospital nurses were struck off the nursing register for falsifying A&E discharge times between 2000 and 2010 to avoid breaches of four-hour waiting targets.^[8]

Specific problems

• Shortage of beds due to lack of other options. Hospitals in developed countries cannot force a patient to leave if the patient's home is reasonably believed to be unsafe. For example, if a frail, elderly patient has recovered from an acute illness, but is unable to dress himself and prepare simple meals on his own, then the hospital must ensure that the patient will have sufficient assistance with these necessary activities of daily living, or the patient must remain in the hospital. In places with a shortage of skilled nursing facilities, home health care workers, and related support organizations, beds may be unavailable for new, acutely sick patients because of the continued presence of the previous patients. This is sometimes known as a "bed blocking".^[9]
• False appearance or unnecessary creation of a bed shortage. "Bed hiding", as it is sometimes called, is the practice of delaying admissions due to a falsely claimed lack of beds in the appropriate department.^[10] Bed hiding has several causes, including scheduling so many elective procedures that there are inadequate beds left for emergency admissions; frequent changes from ward to ward; inadequate communication, so that cleaning staff don't know when a bed has become available and needs cleaning; misalignment of tasks, so that skilled nurses are expected to take time away from direct patient care to clean beds; too few nurses scheduled for a shift; and overworked staff, who may be inclined to mis-report a bed as full, especially at the end of a shift, in an effort to shift the workload to another person.^[11][12] Bed hiding can be significantly reduced by careful tracking of bed status, making cleaning after discharge the top priority for cleaning staff, and even by physically moving patients to the ward as soon as they are ready for admission rather than boarding them in the emergency department. Reducing bed hiding in regular wards can reduce wait times in the emergency department.

Further reading

• "Bed management: Review of national findings" (PDF). Audit Commission. 2003. Archived from the original (PDF) on 2014-02-25.
• Department of Health (2004). "Faster access: Bed management demand and discharge predictors".
• Inpatient admissions and bed management in NHS acute hospitals. 24 February 2000. ISBN 0105566748.

References

1. Proudlove NC, Gordon K, Boaden R (March 2003). "Can good bed management solve the overcrowding in accident and emergency departments?" (PDF). Emerg Med J. 20 (2): 149–55. doi:10.1136/emj.20.2.149. PMC 1726041. PMID 12642528. Retrieved 2008-12-08.
2. Boaden, Ruth; Nathan Proudlove; Melanie Wilson (1999). "An exploratory study of bed management". Journal of Management in Medicine. 13 (4): 234–50. doi:10.1108/02689239910292945. ISSN 0268-9235. PMID 10787495.
3. "Inpatient Admissions and Bed management in NHS acute hospitals". National Audit Office. 2000-02-21. p. 7. Retrieved 2008-05-20.
4. NHS reforms by the coalition government and bed management technology
5. "Patient Experience". Bed management: Review of National Findings. Audit Commission. 2003-06-19. Retrieved 2008-05-20.
6. "The NHS: Has the Additional Funding Worked?". Civitas. April 2005. pp. 2–3. Archived from the original on 2008-08-28. Retrieved 2008-05-20.
7. Mayhew, Les; Smith, David (December 2006). Latest research statistically proves A&E waiting times are not being met (PDF). Using queuing theory to analyse completion times in accident and emergency departments in the light of the Government 4-hour target. Cass Business School. ISBN 978-1-905752-06-5. Retrieved 2008-05-20.
8. "Stafford nurses struck off over waiting times". BBC News Online. 5 July 2013.
9. Bed blocking threat to A&E unit and Bed blocking, from the BBC
10. Patients Wait for Hours in Hallways; Strain Felt Throughout State New Haven Register, April 16, 2006.
11. How hospitals are killing E.R. patients at Slate.com
12. Psychiatric boarding at U.S. Department of Health and Human Services