General Schedule (US civil service pay scale)

The general schedule (GS) is the predominant pay scale within the United States civil service. The GS includes the majority of white collar personnel (professional, technical, administrative, and clerical) positions. As of September 2004, 71 percent of federal civilian employees were paid under the GS.

The remaining 29 percent were paid under other systems such as the Federal Wage System (WG, for federal blue-collar civilian employees), the Senior Executive Service and the Executive Schedule for high-ranking federal employees, and other unique pay schedules used by some agencies such as the United States Securities and Exchange Commission and the Foreign Service. Starting in 2009, some federal employees were also paid under Pay Bands.[1]

History

The GS was enacted into law by the Classification Act of 1949, which replaced a similar act of the same name enacted in 1923. The GS is now codified as part of Chapter 53 of Title 5 of the United States Code sections 5331 to 5338 (5 U.S.C. §§ 5331–5338). The intent of the GS is to keep federal salaries equitable among various and between men and women ("equal pay for equal work").

Prior to January 1994, GS personnel were generally paid the same amount (for a given grade and step) regardless of where they worked. This system ignored the growing reality of regional differences in salaries and wages across the United States, and this led to a perception that in many locations federal civil service salaries were increasingly uncompetitive with those in the private sector, thus affecting recruiting and retention efforts by federal agencies. In January 1994, the Federal Employees Pay Comparability Act of 1990 (FEPCA) introduced a "locality pay adjustment" component to the GS salary structure. Both Republican and Democratic administrations have complained about the methodology used to compute locality adjustments and the projected cost of closing the pay gap (as determined by FEPCA) between federal salaries and those in the private sector. In December 2007, the President's Pay Agent reported that an average locality pay adjustment of 36.89 per cent would be required to reach the target set by FEPCA (to close the computed pay gap between federal and non-federal pay to a disparity of five per cent). By comparison, in calendar year 2007, the average locality pay adjustment actually authorized was 16.88 per cent. As a result, FEPCA has never been fully implemented.

Administration

The Office of Personnel Management administers the GS pay schedule on behalf of other federal agencies.

Changes to the GS must normally be authorized by either the president (via Executive Order) or by Congress (via legislation). Normally, the President directs annual across-the-board pay adjustments at the beginning of a calendar year after Congress has passed the annual appropriations legislation for the federal government.

Under FEPCA, the Bureau of Labor Statistics conducts annual surveys of wages and salaries paid to non-federal workers in designated locality pay areas. Surveys are used to determine the disparity, if any, between federal and non-federal pay in a given locality pay area. The Federal Salary Council (created by FEPCA) prepares recommendations concerning the composition of the designated locality pay areas and the annual comparability adjustment for each area, as well as an adjustment for all other workers outside these areas, referred to as "Rest of U.S.". The council's recommendations are transmitted to the President's Pay Agent (also created by FEPCA), which then establishes, modifies, or disestablishes individual locality pay areas and makes the final recommendation on pay adjustments to the president, who may either accept the agent's recommendations or (in effect) reject them through the submission of an alternative pay plan.

FEPCA also provides for an automatic annual across-the-board adjustment of GS pay rates. A common misconception is that the annual federal pay adjustments are determined according to cost of living fluctuations and other regional considerations. In fact, the across-the-board adjustments to the GS (but not locality pay) are determined according to the rise in the cost of employment as measured by the Department of Labor's Employment Cost Index, which does not necessarily correlate to the better-known Consumer Price Index, which tracks consumer prices.

Grade and step structure

The GS is separated into 15 grades (GS-1, GS-2, etc. up to GS-15); each grade is separated into 10 steps. At one time, there were also three GS "supergrades" (GS-16, GS-17 and GS-18); these were eliminated under the provisions of the Civil Service Reform Act of 1978 and replaced by the Senior Executive Service and the more recent Senior Level (non-supervisory) pay scale.

Most positions in the competitive service are paid according to the GS. In addition, many positions in the excepted service use the GS as a basis for setting pay rates. Some positions in the excepted service use the grade designator "GG"—for example, "GG-12" or "GG-13". The GG pay rates are generally identical to published GS pay rates.

The GS-1 through GS-7 range generally marks entry-level positions, while mid-level positions are in the GS-8 to GS-12 range and top-level positions (senior managers, high-level technical specialists, or physicians) are in the GS-13 to GS-15 range. A new GS employee is normally employed in the first step of their assigned GS grade, although the employer has discretion to, as a recruiting incentive, authorize initial appointment at a higher step (other agencies may place the employee at a higher grade). In most professional occupations, entry to mid-level positions are classified at two-grade intervals - that is, an employee would advance from GS-5 to GS-7, then to GS-9 and finally to GS-11, skipping grades 6, 8 and 10.

Advancement between steps within the same grade

Permanent employees below step 10 in their grade normally earn step increases after serving a prescribed period of service in at least a satisfactory manner. The normal progression is 52 weeks (one year) between steps 1-2, 2-3, and 3-4, then 104 weeks (two years) between steps 4-5, 5-6, and 6-7, and finally 156 weeks (three years) between steps 7-8, 8-9, and 9-10.[2] However, an employee can be rewarded for outstanding work performance via a "quality step increase" ("QSI"), which advances the employee one step within grade regardless of time at the previous step.[3] (When a QSI is awarded, the date of the QSI becomes the starting date for the next step increase, which (if future step increases are awarded on the normal progression) will shorten the overall time for an employee to reach the final step within a grade.)

Advancement between grades

Depending on the agency and the work description, a GS position may provide for advancement within a "career ladder," meaning that an employee performing satisfactorily will advance between GS grades, normally on an annual basis, until he(she) has reached the top GS grade for that job (which represents full performance). Advancement beyond the top grade (to either a specialized technical position or to a managerial position) would be subject to competitive selection.

Not all positions, however, provide for such a "career ladder," thus requiring employees who seek advancement to consider other career paths, either within their agency or outside it.

An example is the "career ladder" for auditors within the Defense Contract Audit Agency (DCAA). The "entry level" grade within DCAA is the GS-7 level (though the GS-9 level can also be used) and the "career ladder" is GS-7 to GS-9 to GS-11 and finally to GS-12, with the employee expected to advance between grades after one year and to reach the GS-12 level after three years. Beyond the GS-12 level, advancements to the higher levels (GS-13, GS-14, and GS-15, most of which are managerial positions) are based on competitive selections.

Furthermore, if an employee is promoted to a grade which is not part of the career ladder (such as a promotion to a supervisory position), the employee's salary is set at the step within the higher grade nearest the employee's current salary (but never below the current salary), plus additional steps to reward the employee for the promotion and to account for the increased responsibilities that go along with the new position. As an example (and not including locality adjustments), an employee at GS-12 Step 10 (base salary $79,936) being promoted to a GS-13 position would initially have his/her salary set at GS-13 Step 4 (base salary $80,426, as it is the nearest salary to GS-12 Step 10 but not lower than it), and then have his/her salary adjusted to a higher step (such as GS-13 Step 6, having a base salary of $85,300).

Salary calculation

Salaries under the GS have two components: a base salary and a "locality pay adjustment".

Base salary

The base salary is based on a table compiled by Office of Personnel Management (the 2016 table is shown below),[4] and is used as the baseline for the locality pay adjustment. The increases between steps for Grades GS-1 and GS-2 varies between the steps; for Grades GS-3 through GS-15 the increases between the steps are the same within the grade, but increase as the grade increases. The table is revised effective January of each year to reflect the basic cost of living adjustment (known as the General Schedule Increase).

GS Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
1 $18,343 $18,956 $19,566 $20,173 $20,783 $21,140 $21,743 $22,351 $22,375 $22,941
2 $20,623 $21,114 $21,797 $22,375 $22,629 $23,295 $23,961 $24,627 $25,293 $25,959
3 $22,502 $23,252 $24,002 $24,752 $25,502 $26,252 $27,002 $27,752 $28,502 $29,252
4 $25,261 $26,103 $26,945 $27,787 $28,629 $29,471 $30,313 $31,155 $31,997 $32,839
5 $28,262 $29,204 $30,146 $31,088 $32,030 $32,972 $33,914 $34,856 $35,798 $36,740
6 $31,504 $32,554 $33,604 $34,654 $35,704 $36,754 $37,804 $38,854 $39,904 $40,954
7 $35,009 $36,176 $37,343 $38,510 $39,677 $40,844 $42,011 $43,178 $44,345 $45,512
8 $38,771 $40,063 $41,355 $42,647 $43,939 $45,231 $46,523 $47,815 $49,107 $50,399
9 $42,823 $44,250 $45,677 $47,104 $48,531 $49,958 $51,385 $52,812 $54,239 $55,666
10 $47,158 $48,730 $50,302 $51,874 $53,446 $55,018 $56,590 $58,162 $59,734 $61,306
11 $51,811 $53,538 $55,265 $56,992 $58,719 $60,446 $62,173 $63,900 $65,627 $67,354
12 $62,101 $64,171 $66,241 $68,311 $70,381 $72,451 $74,521 $76,591 $78,661 $80,731
13 $73,846 $76,308 $78,770 $81,232 $83,694 $86,156 $88,618 $91,080 $93,542 $96,004
14 $87,263 $90,172 $93,081 $95,990 $98,899 $101,808 $104,717 $107,626 $110,535 $113,444
15 $102,646 $106,068 $109,490 $112,912 $116,334 $119,756 $123,178 $126,600 $130,022 $133,444

Some positions have their own unique GS scales, with one notable example being patent examiners. For example, a newly hired examiner at the lowest possible pay for that position (GS-5, Step 1) currently earns $35,265, whether based at the United States Patent and Trademark Office (USPTO) headquarters in Alexandria, Virginia or the agency's satellite offices in Dallas, Denver, Detroit, and Silicon Valley. Under the laws governing special GS scales, employees whose positions are covered by those scales earn either the special scale salary, or the standard GS scale salary plus a locality adjustment (see below), whichever is higher. Of the metropolitan areas where the USPTO has offices, only the San Francisco Bay Area has a locality adjustment that is large enough to result in a higher standard GS salary at most grade/step combinations (note, however, that at GS-5, Step 1, the standard GS pay for the Bay Area would be $38,366, meaning that the examiner would receive the special scale salary). The high end of the examiner scale is also elevated with respect to the normal GS scale; a GS-15 examiner at Step 7 or higher earns a salary of $160,300.[5]

Locality adjustment

The second component of the GS salary, the locality pay adjustment, was introduced in 1994 as part of the Federal Employees Pay Comparability Act of 1990 (FEPCA). Prior to FEPCA, all GS employees received the same salary regardless of location, which failed to reflect both the disparity between public sector and private sector pay as well as differences in cost of living in major metropolitan areas. As noted earlier, an employee in a position with a special GS scale does not receive a locality adjustment unless the standard scale plus the adjustment elevates the employee's salary to a higher level than that called for in the special scale of that position.

Under FEPCA, specified metropolitan areas, plus Alaska and Hawaii, are designated to receive pay adjustments in excess of the general adjustment provided to the "Rest of U.S.". Salary adjustments in other U.S. Territories and for overseas employees are separate from this adjustment. As of 2016, 44 metropolitan areas, plus the entire states of Alaska and Hawaii, have been designated to receive this excess adjustment. The designated areas (shown by major city, except for Alaska and Hawaii) and their 2016 pay adjustments (plus the "Rest of U.S." adjustment) are as follows:

Area Adjustment Area AdjustmentArea Adjustment Area Adjustment Area Adjustment Area Adjustment
Alaska 25.16% Cincinnati 18.76% Harrisburg 14.47% Los Angeles 27.65% Portland 20.69% Washington, D.C. 24.78%
Albany 14.49% Cleveland 18.87% Hartford 26.20% Miami 21.05% Raleigh 17.94% "Rest of U.S." 14.35%
Albuquerque 14.37% Colorado Springs 14.52% Hawaii 16.81% Milwaukee 18.39% Richmond 16.76%
Atlanta 19.58% Columbus 17.41% Houston 29.11% Minneapolis 21.30% Sacramento 22.61%
Austin 14.51% Dallas 21.04% Huntsville 16.37% New York City 29.20% St. Louis 14.49%
Boston 25.19% Davenport 14.43% Indianapolis 14.92% Palm Bay 14.42% San Diego 24.73%
Buffalo 17.31% Dayton 16.50% Kansas City 14.49% Philadelphia 22.22% San Jose 35.75%
Charlotte 14.44% Denver 22.93% Laredo 14.59% Phoenix 17.12% Seattle 22.26%
Chicago 25.44% Detroit 24.40% Las Vegas 14.55% Pittsburgh 16.68% Tucson 14.51%

As an example of the overall calculation, a GS employee, Grade GS-12, Step 10 in Dallas would receive a base salary of $80,731 plus a locality pay adjustment of 21.04 percent (an additional $16,986) for a total salary of $97,717. By comparison, a similar employee in San Antonio (which is not one of the 47 designated areas for an increased adjustment) would receive only the standard "Rest of U.S." 14.35 percent increase (an additional $11,585) over the same $80,731 base salary, for a total salary of $92,316. (A patent examiner at the same grade and step level would receive $107,372 at any location except the Silicon Valley office, where the salary would be $109,592 [$80,731 plus $28,861 locality adjustment].)

However, FEPCA places a cap on the total salary of highly paid employees (mainly those at the higher GS-15 Grade steps) – the total base pay plus locality adjustment cannot exceed the salary for employees under Level IV of the Executive Schedule, which as of January 2016 was $160,300.

The locality pay adjustment is counted as part of the "high-3" salary in calculating Federal Employees Retirement System (FERS) and Civil Service Retirement System (CSRS) annuities, as well as the baseline for individuals having a percentage of salary deducted for deposit into the Thrift Savings Plan.

Personnel outside the United States

Personnel based outside the United States (e.g. U.S. territories, foreign overseas areas) receive a lower locality adjustment (4.76 percent for 2010). However, they may also receive certain non-taxable allowances such as cost-of-living allowances, post allowances and housing allowances in accordance with other laws, such as the Foreign Service Act. Federal civilian workers based in CONUS do not normally receive housing allowances or government-furnished housing. Also, some civilian personnel stationed overseas do not receive housing allowances; this may include military dependents working in federal civilian positions overseas, military members that left the service while overseas and were hired into an overseas position, and U.S. citizens hired into overseas positions while traveling abroad.

In contrast, the tax-free allowances paid during overseas assignments (especially the housing allowances) are generally considered to be an incentive to serve overseas, as they can be quite generous. While this situation may be advantageous to some personnel during their assignment overseas, these tax-free allowances are not considered to be part of one's salary, therefore they are not counted when computing a civil service annuity at retirement. CONUS locality adjustments, however, are counted when computing annuities.

Employees stationed in Alaska and Hawaii were formerly considered OCONUS and received a cost of living adjustment, but are being phased into the domestic locality pay system.

NOTE:"Employees of the U.S. Government are not entitled to the foreign earned income exclusion or the foreign housing exclusion/deduction under section 911 because “foreign earned income” does not include amounts paid by the U.S. Government as an employee. But see Other Employment, later"[6]

Comparison between civilian and military rank equivalents

Protocol Precedence Lists for civilian and military personnel have been developed by each of the Department of Defense organizations to establish the order of government, military, and civic leaders for diplomatic, ceremonial, and social events. Protocol is a code of established guidelines on proper etiquette. Precedence is defined as priority in place, time, or rank. In the government, military and diplomatic corps, precedence among individuals' positions plays a substantial role. Equivalency between civilian pay grades and military rank is only for protocol purposes and informally for delegated supervisory responsibilities. While the authority of military rank extends across services and within each service, the same does not exist for civilian employees and therefore, there is no equivalency of command or supervisory authority between civilian and military personnel external to the local organization. The "Department of the Army Protocol Precedence List" is developed by the Army Protocol Directorate. Another form of the Army "Precedence List" can be found in Appendix D of DA PAM 600-60: A Guide to Protocol and Etiquette for Official Entertainment. The Department of the Navy "Civilian and Military Pay Grades" list can be found in Annex D of OPNAVINST 1710.7A: Social Usage and Protocol. The Department of the Air Force "Military and Civilian Rank Equivalents" can be found in Attachment 10 of AFI 34-1201. Consolidated DOD lists have been compiled by JMAR.[7]

Geneva Convention Category GS FS MILITARY
V: General Officer Senior Executive Service Senior Foreign Service O-7 through O-10
IV: Field Grade Officer GS-15
GS-14
GS-13
GS-12
 FS-01
FS-02
FS-03
 O-6
O-5
O-4
III: Company Grade Officer GS-11
GS-10
GS-9
GS-8
 FS-04
FS-05
FS-06		 O-3
O-2
O-1
II: Non-commissioned Officer/Senior Non-commissioned Officer GS-7
GS-6
GS-5
 FS-07
FS-08
FS-09
 E-7 through E-9
E-5 through E-6
I: Enlisted GS-4
GS-1 through GS-3		 E-4
E-1 through E-3

The comparison of GS and military ranks with respect to financial accounting has different rules than those treating protocol. According to DoD 7000.14-R Financial Management Regulation Volume 11A, Chapter 6 Appendix B (January 2011):[8]

Geneva Convention Category GS/SES MILITARY
V: General Officer ES Level III
ES Level IV
ES Level V		 O-9
O-8
O-7
IV: Field Grade Officer GS-15
GS-14
GS-13
 O-6
O-5
O-4
III: Warrant Officer/Company Grade Officer GS-12
GS-11
GS-9
 O-3, WO-5/WO-4
O-2, WO-3
O-1, WO-2/WO-1
II: Non-commissioned Officer/Senior Non-commissioned Officer GS-08
GS-07
GS-06
GS-05		 E-9
E-8
E-7
E-6/E-5
I: Enlisted GS-04
GS-03
GS-02
GS-01
 E-4
E-3
E-2
E-1

Pay for performance

In recent years, there have been several attempts to eliminate the GS and replace it with various pay systems emphasizing "pay for performance" (i.e., a system in which pay increases are awarded based more on merit and work performance and less on seniority and length of service). The pay structure which enables this is typically known as pay banding. The best known efforts in this area are the pay systems created for the Departments of Homeland Security and Defense (the National Security Personnel System)[9] in 2002 and 2003, respectively. These efforts were challenged by federal labor unions and other employee groups. Many supervisory and non-bargaining-unit employees, however, were converted from their GS positions into equitable NSPS positions. As part of his fiscal 2007 and 2008 budget proposals, President George W. Bush proposed the eventual elimination of the GS to be replaced by a pay-for-performance concept throughout the Executive Branch of the government. The Office of Management and Budget prepared draft legislation, known as the "Working for America Act",[10] but as of January 2008 Congress has not implemented the proposal. President Barack Obama signed the legislation repealing the NSPS system on October 29, 2009. Under the terms of the 2010 Defense Authorization Act, Public Law 111-84, all employees under NSPS must be converted back to their previous pay system not later than January 1, 2012. The law also mandates that no employees lose pay as a result of this conversion.[11] In order to ensure this, a set of conversion rules has been developed. In most cases, if an employee's current NSPS salary falls between two step levels of the GS grade to which their position is classified, their salary will be increased to the higher step. Employees whose salary was increased beyond the GS step 10 amount while under NSPS will be placed on retained pay, meaning they will receive 50% of the annual cost of living increase until the GS table catches up to the level of salary they are earning.[12]

List of other pay scale terms

References

  1. ↑ "ALTERNATIVE PAY SCHEDULES", http://gogovernment.org/
  2. ↑ "GENERAL SCHEDULE WITHIN-GRADE INCREASES". Office of Personnel Management.
  3. ↑ "QUESTIONS AND ANSWERS ON GENERAL SCHEDULE WITHIN-GRADE INCREASES". Office of Personnel Management.
  4. ↑ "Salary Table 2016-GS" (PDF). U.S. Office of Personnel Management. Retrieved January 18, 2016.
  5. ↑ "Patent Examiner Salary Rates: Special Salary Rate Table". United States Patent and Trademark Office. January 1, 2016. Retrieved February 29, 2016.
  6. ↑ http://www.irs.gov/publications/p516/ar02.html
  7. ↑ "Precedence Codes". Jmarprotocol.com. Retrieved 2014-05-08.
  8. ↑ "DoD WORKING CAPITAL FUNDS CIVILIAN/MILITARY EQUIVALENCY RATE" (PDF). comptroller.defense.gov. Retrieved 2016-05-29.
  9. ↑ "National Security Personnel System". Office of the Secretary of Defense.
  10. ↑ http://www.bignet.org/eeo/NSPS/WorkingforAmericaAct3.pdf
  11. ↑ http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=111_cong_public_laws&docid=f:publ084.111.pdf
  12. ↑ Archived January 24, 2010, at the Wayback Machine.
  13. ↑ "Jobs". Jobs.faa.gov. 2014-02-24. Retrieved 2014-05-08.
  14. ↑ Archived February 2, 2009, at the Wayback Machine.
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